The Perception Box, the app

Customizethe app

The Recording Club runs every Perception Box Night on its own app. Guests check in on their phones, pick their sessions, and get a text before each one starts. We can set up the same system for your organization, with your name, logo, colors, rooms, and schedule.

What gets customized See the screens

The guest's night on their own phone

One link, printed on a card at the door. No download needed. Members with the iOS app get the same screens inside it.

Check-in screen asking for first name and mobile number

Check in

  • Check in with a name and mobile number
  • Opt in to texts for the schedule and reminders
  • Checking in again with the same number reconnects to the same guest and their picks
Session picker with rounds at 6:00, 6:30 and 7:00 and Workout, Yoga and Food cards

Pick your sessions

  • One session per round, with a single tap
  • See how many spots are left before a class fills
  • The card says what a tap will move or swap
  • Every tap saves itself
My Night screen with the next session, its room and a live countdown

My Night

  • What is up next, where it is, and a live countdown
  • The night's house rules in one short list
  • A guide to the cold plunge and sauna

Shown with a sample night built from our September 16 2026 schedule. Guest names are generic placeholders. Live at app.therecording.club/tonight, which shows a "Nothing on tonight" page between event nights.

The room screens that run themselves

A lobby screen keeps everyone on time. The LED wall turns the questions into a game guests play on their way in.

Lobby screen showing the question Who are you when no one is watching, with the night's schedule along the bottom

Lobby screen, question face

The lobby board

app.therecording.club/tonight/board

  • Rotates through the night's Perception Box questions
  • Then the live board, then the schedule, then your slides
  • The clock and the whole night stay along the bottom
Lobby screen live face showing what is on now in each room and who is in each session

Lobby screen, live face

What is on now

  • Each session, its room, and how full it is
  • Who is in each session, by first name and initial
  • A countdown to the next round
LED wall with three cards, the middle card flipped to show the question What do you have to ignore to keep believing what you believe

LED wall

The question roulette

perceptionbox.gregspero.com

  • A guest picks one of three cards and it flips to a question
  • The next guest gets a fresh spread
  • Staff edit the deck from a phone and the wall updates live
  • Runs from a clicker or keyboard, fullscreen

Card art from Unlikely Collaborators' Self-Inquiry Roulette. Questions come from the Question Library.

The crew and the morning after

Staff run the night from the same system: one shared checklist, the door card, and a survey for guests after the night.

Crew guide with the run of show grouped by phase and tickable tasks

Crew guide

app.therecording.club/tonight/crew

  • Tick tasks, shared live across every staff phone
  • Work the night phase by phase, from prep to wrap
  • Filter to my tasks or the late ones

Scroll inside the phone to see the whole run of show.

Printable card with a QR code that opens guest check-in

Door card

app.therecording.club/tonight/qr

  • Print it for the door and the tables
  • Scan to open guest check-in
  • A short link to type if a camera will not scan
Guest survey with a 0 to 10 recommend scale and star ratings

Survey

app.therecording.club/tonight/survey

  • How likely a guest is to recommend the night, 0 to 10
  • Stars for the night, the Perception Box round, and the food
  • Each tap saves on its own
Not pictured › The staff board

Managers also get a staff board behind a login. It holds the rosters and capacities, lets staff add a guest by hand, runs the room-change timers, and shows every reminder text that went out. It is also where an admin arms the reminders for the night, and nothing texts until they do.

Everything it does on one night

Arrive

Check-in

Name and mobile number at the door. A guest who loses their screen checks in again with the same number and gets their picks back.

Arrive

Pick your sessions

One session per round. Full sessions close on their own, so a capped yoga room never overfills.

During

Countdown

My Night shows what is next, the room, and the minutes left, so nobody has to ask staff.

During

Texts before each session

A text five minutes before each session and one at the start. A guest who has the iOS app with notifications on gets a push instead. Nobody gets both.

During

The lobby wall

Questions, the live board, the schedule, and your own slides, on rotation, on any TV with a browser.

During

The question roulette

The LED wall card game. Guests pick a card and meet the night's questions before they reach the circle.

Staff

Staff board and crew guide

A shared checklist by phase, late-task flags, room-change timers, rosters, and the text log.

After

Survey and debrief

Staff send the survey after the night, with one button or on an automatic timer they switch on. At 8 the next morning, a debrief email for the team is drafted from attendance, costs, and the crew's fix-next-time notes. It waits in a queue until a person presses send.

Make it yours

Each night lives in the app as settings: rooms, sessions, times, questions, and texts. Your version starts from the same system with your settings in place.

Name and logoYour organization on every screen, the door card, and the texts.
Colors and imageryYour palette and photography on the guest pages and the lobby screen.
RoomsYour spaces, named the way your guests know them, with their own capacities.
Modules and scheduleOnly the parts of the night you run: movement, meditation, food, sound, or just the circle.
QuestionsYour set from the Question Library, or your own, on the lobby screen and the LED wall.
TextsReminder wording in your voice, sent from your number.
Crew checklistYour team's tasks and roles, by phase, from setup to lock-up.
SurveyThe questions you want answered the morning after.

To set it up for your organization, write to Greg Spero at The Recording Club.

greg@therecording.club
Open in your email app

Back to the playbook

Chapter 11: Customize the app Open the Question Library

The Perception Box™ framework is the work of Unlikely Collaborators. The app is built and run by The Recording Club. Screens of the guest, lobby, crew, door card, and survey pages are rendered from the app's own code with a sample night; the LED wall is a live capture.